Configured for your documents
AI captures the fields your team needs and applies the checks that matter to your process.
Garatropic Business Operations
Automate document processing. Reduce manual entry.
One invoice is easy to enter by hand. Hundreds of invoices, expenses, refund requests and orders consume whole workdays. In-house AI captures and checks the details so your team can work more efficiently, reduce processing costs and respond sooner.
Enterprise deployments keep your documents, business data and AI processing in-house.
In-house AI workflow
YOUR ENVIRONMENTEXP
Employee expenseReceipt + purpose
REF
Refund requestRequest + evidence
INV
Supplier invoiceInvoice + details
PROCESSING INSIDE YOUR ORGANIZATIONImportant details prepared
CaptureCheckRoute
✓Ready to review
!Needs attention
→Approved and sent
Documents and AI processing remain in-house
Less manual entryAI captures the required document details.
Lower processing costsHandle more documents with less repetitive staff effort.
Greater efficiencyPrepared information reaches the right person sooner.
Fewer avoidable errorsMissing or unclear information is flagged for review.
WHY GARATROPIC
Document processing built around your business.
We configure the documents, information, checks, approvals and destinations around your real requirements.
Works with what you already use
Approved information can move into your accounting, ERP, CRM, KRA or other business systems without being retyped.
Your data stays in-house
Documents and AI processing remain inside the environment your organization controls.
People keep the final say
AI prepares the information. Your people handle exceptions, decisions and approvals.
ONE IS EASY. HUNDREDS BECOME A JOB.
Manual document entry does not scale with your business.
An invoice arrives by email. Someone opens it, reads it, copies the details into a system and checks the entry. The same happens with employee expenses, refund requests and orders. One takes a few minutes. Hundreds require people dedicated to data entry.
In-house AI classifies each document, captures the required information and applies your checks. Your team reviews exceptions and approves the result before it moves on—without another round of typing. That means less staff time and lower processing cost for each document as volume grows.
SOURCEDocument receivedFrom email, upload or WhatsApp
PROCESSDetails capturedClassified, extracted and checked in-house
REVIEWExceptions handledA person checks and approves the result
DESTINATIONApproved result sentRecorded in the agreed system without retyping
FROM SOURCE TO DESTINATION
One clear path for every document.
Email, user uploads and WhatsApp feed the same controlled process. In-house AI prepares the information; your people approve the result.
Documents arrive through approved channels
@
EmailApproved inboxes
↑
User uploadsPhone or computer
WA
WhatsAppApproved number
AI classifies, captures and checks
Classify→Capture details→Check
SKILLS CONFIGURED FOR YOUR BUSINESS
Expense handlingInvoice checksRefund preparation
✓
Human approvalYour people decide before sensitive work moves.
Approved information reaches the right place
✓
Team workspaceReview and follow-up
↗
Accounting or ERPApproved records
→
CRM, KRA or another systemOnly the agreed result
After an approved source delivers the item, document storage and AI processing remain inside your environment. Only an approved result moves to an external destination.
CONNECTED, WITH CONTROL
Stop retyping approved information into another system.
Once your team approves the captured information, it can move to the department or business system that needs it.
See receipt extraction working today
Snapsheet uses AI to turn receipt photos and PDFs into prepared records people can check and export. For an organization, the same process can include submission, approval and KRA checks.
- See important receipt fields captured automatically
- Keep the original receipt beside the reviewed record
- Match approved fields with available eTIMS records
Configure processing for your documents
Whether it is a refund request, supplier invoice, employee expense, order or another document, we configure what AI captures, which checks it applies, who approves it and where it goes.
- Capture the fields your team currently enters by hand
- Apply your document checks and approval rules
- Send approved information to your chosen systems
For KRA-connected receipt and invoice processing
Production invoice transmission follows KRA testing and certification. AI can prepare and check the information, while your qualified team remains responsible for tax and accounting decisions.
Read the official KRA integration guidanceCLEAR RESPONSIBILITY
The right people stay in control.
Employees send documents without entering the same information into another system. Reviewers check prepared fields and focus on exceptions. Management sees volume, delays and outcomes.
01
Submitter
Sends a document and sees when it is received or needs more information.
02
Reviewer
Checks captured information, handles exceptions and approves the result.
03
Administrator
Manages sources, document rules, access and approved destinations.
04
Auditor
Reviews original documents, captured data, decisions and activity without changing them.
IN-HOUSE BOUNDARYYour documents and AI stay here
Documents→AI processing→Team decision
Approved information only→KRA or your chosen system
Nothing leaves this boundary unless your organization approves the step.
CONTROLLED DEPLOYMENT
Your data stays inside your organization.
Garatropic works with your team to install and validate the solution. Documents and AI processing remain in-house. Nothing is sent to Garatropic or an external AI provider.
- Documents are stored and processed in your environment
- Garatropic cannot access your data without permission
- Information moves to KRA or another chosen system only when you approve that step
- Sources, changes and decisions remain traceable
BUILT AROUND THE WAY YOU WORK
Start with the documents your team retypes most often.
Show us which documents arrive, which fields people copy, what they check, who approves them and where the result belongs. We configure the processing around those requirements—not a fixed product list.
01
Map the manual handlingIdentify the documents, copied fields, checks and delays.
02
Configure document skillsDefine classification, capture, checks and human approval.
03
Measure the reductionCompare staff time, processing cost, manual entry, corrections and turnaround time.